Bushtracks Expeditions

These terms and conditions govern the relationship between Bushtracks and you, the client, to the total exclusion of any other terms and conditions except as provided in other Bushtracks documents. When you book travel related services with Bushtracks, you are acknowledging that you understand all these terms and conditions.

Insurance We strongly recommend that travelers purchase trip cancellation and interruption insurance as protection against an emergency that may force you to cancel from or leave an expedition while it is in progress. A suggested program will be made available to you upon request of a Reservation Form or you may visit our website at www.bushtracks.com for more information.

Suitability Bushtracks African Expeditions, Inc.'s trips are designed for those who are lively, inquisitive, and eager to broaden their cultural and intellectual horizons. All trip members are expected to enjoy traveling as part of a group and also to be tolerant of the changes, delays, or mishaps that are part of this kind of travel. Bushtracks reserves the right to decline to accept any person as a participant of the trip should it judge that person not suitable for participation. Bushtracks reserves the right to require any person to withdraw from a trip in progress, at any time, when such action is determined by Bushtracks or any local ground handler or local safari operator to be in the best interests of the health, safety or general welfare of the trip group or the individual concerned.

NOTE: ALL CLIENTS TRAVELING WITH BUSHTRACKS MUST COMPLETE AND SIGN A RESERVATION FORM AND THE "RELEASE OF LIABILITY, ASSUMPTION OF RISK & ARBITRATION AGREEMENT" FORM.

Physical Requirements: You must be in good health and prepared for travel in places without medical facilities, be mobile, and able to climb into and out of private aircraft and safari vehicles. You should be capable of walking moderate distances at an easy pace and over rough terrain, and be able to withstand hard riding four-wheel-drive vehicles on dirt roads or rough, bumpy ground. While Southern Africa has a somewhat mild climate, weather can get hot and cold with average temperatures ranging between 60 and 90 degrees Fahrenheit. In general, you will most enjoy the opportunities this expedition has to offer if you are willing to dispense with a few Western amenities and travel with flexibility and a spirit of adventure.

Special Luggage Allowance on all Departures and Photographic Safaris: Your private aircraft specifications and safety measures require that each passenger carry one piece of soft-sided luggage and one carry-on, not to exceed 60 lbs. To facilitate traveling light and efficiently, laundry services are included at key stops.

Private Air Schedule and Aircraft: Each private flight schedule may include unscheduled stops due to the lack of infrastructure in parts of Africa, as well as other factors such as weather or fuel availability beyond the crew's control. Our flight schedule can change at any time should security or other issues arise, and we urge travelers to remain flexible in the face of such possibilities. The type, model and registration of the aircraft can also change.

Cancellations and Refunds: Cancellations must be received in writing at Bushtracks Expeditions. At the time we receive your written cancellation, by mail or by fax to 707-433-0258, the following per person penalties will apply:

• More than 6 months: Forfeit $300
  
• 6 months - 14 weeks: Forfeit deposit
  
• 14 weeks - 12 weeks: Forfeit 30% of tour cost
  
• 12 weeks - 8 weeks: Forfeit 50% of tour cost
  
• 8 weeks - 4 weeks: Forfeit 75% of tour cost
  
• 4 weeks - departure: Forfeit 100% of tour cost
  

Cancellations could cost you as much as 100% of the tour price. Bushtracks will not cancel a tour or other travel arrangements after the client has paid in full unless it becomes necessary to do so as a result of hostilities, war or threat of war, civil strife, industrial dispute, terrorist unrest, active or threatened, natural or nuclear disaster, fire or adverse weather conditions or for reasons of group comfort or safety, if a group tour does not have enough participants to make it economically viable, or because of any other adverse happening beyond the control of Bushtracks, (at the absolute discretion of Bushtracks). Bushtracks reserves the right to alter a tour itinerary if it or the local ground handler or safari operator believes such is necessary or advisable for reasons of convenience, comfort, or safety.

Bushtracks also reserves the right to decline to accept any person as a member of the tour or to require any participant to withdraw from the tour at any time if such action is determined by the appropriate staff member to be in the best interest of the health, safety and overall welfare of the tour group or of the individual participant. Baggage and personal effects are at the owner’s risk throughout the tour. Dates, schedules, program details and costs, given in good faith, and based on information available and in force in May 2007, are subject to change and revision.

Refunds No refunds will be made for any unused trip features.

Cancellation of Tours a) Bushtracks will not cancel a trip after the client has paid in full unless it becomes necessary to do so as a result of actual or threatened war, civil strife, industrial dispute, terrorist unrest, active or threatened disaster, fire or adverse weather conditions or for reasons of group comfort or safety, if a group tour does not have enough participants to make it economically viable or because of any other adverse happening beyond the control of Bushtracks. Any such cancellation shall be in the absolute discretion of Bushtracks.

b) In the event of any cancellation, Bushtracks will inform the client without delay and use its best endeavors to offer suitable and comparable alternatives.

c) In the event of a cancellation by Bushtracks, client will be fully refunded for all monies paid it, but not for any other charges to or payments made by participant.

Alteration of Tours a) Bushtracks reserves the right to alter a tour itinerary if it or the local groundhandler or safari operator believes such is necessary or advisable for reasons of convenience, comfort or safety.

b) If a client wishes to alter any tour prior to its confirmation by Bushtracks, Bushtracks will, upon written request, use all reasonable endeavors to bring about such alterations. If the itinerary has already been confirmed and the client then wishes to change, Bushtracks may, at its discretion, levy a reasonable charge per alteration as well as for communications or other costs, expenses or charges that my be incurred.

Documentation Participants will need a valid passport (in some cases it must be valid for up to a year after the return date - please enquire with us as to the specific areas where this may be the case). Bushtracks is not responsible for any loss of damage of travel documents or failure by the client to conform to entry requirements stipulated by the countries they are visiting. It is the tour participant's responsibility to ensure passports, visas, travel permits, health certificates, inoculations, or other required documentation are obtained, current and in order.

Carriage by Land, Sea, and Air Carriage by land, sea and air is subject to the terms and conditions of the carrier with whom you travel and to international conventions some of which may limit liability. Land, sea and air travel are also subject to operational decisions of carriers and air and sea ports which may result in cancellation, delays or diversions, over which Bushtracks has no control and for which Bushtracks accepts no liability whatsoever.

Baggage Baggage is at owner's risk throughout the tour.

Photography We reserve the right to take photographs or videos during the operation of any expedition or part thereof and to use the resulting photography for promotional purposes. By booking a reservation with Bushtracks Expeditions, tour members agree to allow their images to be used in such photography. Travelers who prefer that their image not be used are asked to identify themselves to their expedition manager at the commencement of their trip.

Tropical Diseases Bushtracks Expeditions is not qualified to convey medical advice. We encourage you to consult your doctor for specific medical advice about any activities or destinations. He or she is most familiar with your personal medical history and is best qualified to determine your particular needs. Below are additional resources for travel medical information:

• Centers for Disease Control & Prevention (CDC); for traveler's information, call toll-free 877/394-8747 and follow the recorded instructions, or visit www.cdc.gov/travel
• travelers' clinics usually associated with university medical centers
• state or county public health departments
• Local libraries; look for a current edition of Health Information for International Travel, published by the U.S.
• Department of Health and Human Services