Bushtracks Expeditions

PLEASE READ CAREFULLY

Booking Procedure

A deposit of 20% per person of the per person cost quoted, a signed Reservation Form and a signed Release of Liability, Assumption of Risk and Arbitration Agreement form are required at the time participant(s) sign(s) up for a safari.

Payment for the Tour

The deposit must be paid to confirm the booking. Full payment for the trip is required at least 14 weeks before the date of departure. In all cases, time shall be of the essence. If final payment is not made timely, the booking will cancel automatically with applicable cancellation charges imposed.

Refunds

No refunds will be made for any unused trip features.

Cancellation of Tours

1. Bushtracks will not cancel a trip after the client has paid in full unless it becomes necessary to do so as a result of actual or threatened war, civil strife, industrial dispute, terrorist unrest, active or threatened disaster, fire or adverse weather conditions or for reasons of group comfort or safety, if a group tour does not have enough participants to make it economically viable or because of any other adverse happening beyond the control of Bushtracks. Any such cancellation shall be in the absolute discretion of Bushtracks.
2. In the event of any cancellation, Bushtracks will inform the client without delay and use its best endeavors to offer suitable and comparable alternatives.
3. In the event of a cancellation by Bushtracks, client will be fully refunded for all monies paid it, but not for any other charges to or payments made by participant.

Cancellation of Tours by Passenger

If a client wishes to cancel a tour once booked, the following cancellation charges will apply:

• Between 14 days after booking and 14 weeks before departure, forfeit 20% of deposit
• 14 weeks - 12 weeks before departure, forfeit 30% of Tour Cost
• 12 weeks - 8 weeks before departure, forfeit 50% of Tour Cost
• 8 weeks - 4 weeks before departure, forfeit 75% of Tour Cost
• 4 weeks - departure, forfeit 100% of Tour Cost

All cancellations must be in writing and signed by the client, and received and acknowledged by Bushtracks.

Alteration of Tours

1. Bushtracks reserves the right to alter a tour itinerary if it or the local groundhandler or safari operator believes such is necessary or advisable for reasons of convenience, comfort or safety.
2. If a client wishes to alter any tour prior to its confirmation by Bushtracks, Bushtracks will, upon written request, use all reasonable endeavors to bring about such alterations. If the itinerary has already been confirmed and the client then wishes to change, Bushtracks may, at its discretion, levy a reasonable charge per alteration as well as for communications or other costs, expenses or charges that my be incurred.

Documentation

Participants will need a valid passport (in some cases it must be valid for up to a year after the return date - please enquire with us as to the specific areas where this may be the case). Bushtracks is not responsible for any loss of damage of travel documents or failure by the client to conform to entry requirements stipulated by the countries they are visiting. It is the tour participant's responsibility to ensure passports, visas, travel permits, health certificates, inoculations, or other required documentation are obtained, current and in order.

Carriage by Land, Sea, and Air

Carriage by land, sea and air is subject to the terms and conditions of the carrier with whom you travel and to international conventions some of which may limit liability. Land, sea and air travel are also subject to operational decisions of carriers and air and sea ports which may result in cancellation, delays or diversions, over which Bushtracks has no control and for which Bushtracks accepts no liability whatsoever.

Baggage

Baggage is at owner's risk throughout the tour.

Photography

We reserve the right to take photographs or videos during the operation of any expedition or part thereof and to use the resulting photography for promotional purposes. By booking a reservation with Bushtracks Expeditions, tour members agree to allow their images to be used in such photography. Travelers who prefer that their image not be used are asked to identify themselves to their expedition manager at the commencement of their trip.

Tropical Diseases

Bushtracks Expeditions is not qualified to convey medical advice. We encourage you to consult your doctor for specific medical advice about any activities or destinations. He or she is most familiar with your personal medical history and is best qualified to determine your particular needs.